PURPOSE

  1. To facilitate appropriate community participation in the development review process; to provide an applicant with an opportunity to present a development proposal to the public during the conceptual design phase; and to allow the public to identify and discuss issues and potential impacts of the development proposal with the applicant.
  2. To promote submittal of applications for development review that are more responsive to neighborhood concerns and to expedite and lessen the expense of the review process by reducing continuances and appeals.

APPLICABILITY

  1. Neighborhood meetings are optional.

PROCEDURE

  1. A neighborhood meeting should occur at least 10 days before formal submittal of an application for development review.
  2. Neighborhood meetings should be held at a location in close proximity to the subject property on a weekday evening after 6:00 p.m. or on weekends at any reasonable time and should not occur on a local, state, or national holiday.
  3. Applicants or their representatives must attend a neighborhood meeting.
  4. The Applicant is responsible for coordinating a neighborhood meeting.
  5. The format and agenda of the neighborhood meeting is at the discretion of the applicant and may consist of: a. Formal presentation
    1. On-site walk through
    2. A drop-in, open house style informational session
  6. Opportunity must be provided for attendees to ask questions regarding the development review application.
  7. The Applicant is encouraged to submit a report and minutes of the neighborhood meeting to the [PERMITTING AUTHORITY] at the time of application submittal, including the following:
    1. A list of those persons and organizations contacted about the meeting, and manner and date of contact;
    2. The date, time, and location of the meeting;
    3. A roster or signature sheet of attendees at the meeting;
    4. A summary of issues discussed at the meeting;
    5. Copies of all materials provided by the applicant at the meeting; and
    6. A description of any changes to the application made as a result of the meeting.